Archiving old and inactive data is an essential part of any ERP implementation, SAP systems produce a large amount of data every day, if the increasing data is not archived, production system performance will suffer due to slower system response times. It is essential that this data is managed in order to safeguard the future performance of these environments. Buying extra disc solves space issues, but can get costly when extra space is needed for not only Production systems but other systems too. To truly safeguard against performance issues and stay compliant with master data, archiving is the only option.
Documents, incoming and outgoing from SAP can be simply stored and related to SAP business documents at the time of creation, this safeguards against any changes to layouts over time and for companies to stay compliant. Better management of incoming paper documents by storing the images electronically and workflowing though SAP is yet another advantage of SAP data and document management.
Using SAP standard functionality, better document and data management can be achieved.
Business benefits of data archiving and document management:
- Stabilised performance in the production system - increased user satisfaction and overall response times.
- Long term stabilisation of the global SAP landscape (ERP, CRM, BI etc)
- Securing that the production database will be maintainable in the future
- Reduced need for data storage in SAP solutions
- Reduced time for backup procedures
- Reduced time for system copies (Q, R, S)
- Removing 'bad' or old inactive master data from the system
- All legal and audit requirements can be fulfilled after data has been archived - data that is archived can still be included in financial reporting
- Reduced administration and easy access to electronic archived documents (outgoing, EDI etc)
CSI have helped our customers implement document and data archiving solutions in their organisations, to help better manage incoming and outgoing documents, reduce data storage requirements and increase performance.
Click here to see case studies for data and document archiving projects and solutions
